(Approved June 21, 2008)
05-17-2007
7:45 a.m.
Paseo Verde Library
Call to Order
Chair Colleen Bell called the meeting to order at 7:50 a.m.
Roll Call
Board Members Present:
Colleen Bell, Robyn Carr, Richard Derrick, Todd Hauge, John Simmons, Jacob SnowBoard Members Absent:
Herb HunterStaff Present:
Shannon Berndt, Dennis Espero, Debbie Englund, Tom Fay, Ed Feldman, Orin Fielding, Kathy Franklin, George Greicar, Linda Hanks, Sean Hill, Gayle Hornaday, Janet Mastalir, Michelle Mazzanti, Laurie Orton, Kristy Price, Veka Rehman, Joy St. John, Joan Vaughan, Evelyn Walkowicz Staff Present via video conference from Gibson Library: Mae Giaimo; Others present: Jeremy Twitchell, Henderson Home News.Approval of Agenda
Todd Hauge made a motion to approve the agenda. Robyn Carr seconded the motion. The vote was unanimous.
Approval of Minutes
John Simmons made a motion to approve the minutes. Richard Derrick seconded the motion. The vote was unanimous.
Review of Paid Invoices
The paid invoices were accepted without comment.
Director's Report
Security Report: No major items to report.
Circulation Report: Gayle Hornaday said the countdown to 1,000,000 checkouts has begun. The fiscal year checkouts reached 921,422 yesterday. The millionth checkout will probably happen the week of June 10th. Special pencils have been ordered to commemorate the event and cake will be served.
Tom Fay said self-check has been implemented and will be district-wide next week. Checkouts are averaging 25-50% district-wide. Results are exceeding expectations.
New Business
Discussion and possible Board action regarding Executive Director’s Evaluation and Salary
Robyn Carr asked why Tom Fay is the only employee that doesn’t receive a cost of living increase. Tom Fay responded that is correct per the contract. Robyn Carr asked if that meant the Board can’t give a cost of living. Colleen Bell responded the contract would have to be re-written. Richard Derrick commended Tom on the positive evaluations which reflect a job well done during the last year. John Simmons made a motion to accept the evaluation and salary increase recommended by the personnel committee. Robyn Carr and Richard Derrick seconded the motion. The vote was unanimous.
Discussion and possible Board action regarding nomination of FY08 Board
Colleen Bell opened nominations for Board Secretary: Jacob Snow nominated John Simmons. Nominations were closed. Nominations were opened for Board Chair: Todd Hauge and John Simmons nominated Colleen Bell; Jacob Snow seconded the nomination. Nominations were closed. Nominations were opened for Board Vice-Chair: Jacob Snow nominated Herb Hunter; John Simmons seconded the nomination. The nominations were closed. Board Officers’ election will be held next meeting.
PUBLIC HEARING/Approval of Fiscal Year 2007-2008 Budget
PUBLIC HEARING
Public Hearing opened at 8:01 a.m.
- Approval of Fiscal Year 2007-2008 budget.
Colleen Bell said she saw an article in the Henderson Home News about increased sewer rates. Richard Derrick said the increase is very nominal; it is the sewer connection charge for new service that is significantly increased.
Colleen Bell asked for public comment. There was none.
Public Hearing was closed at 8:04.
John Simmons made a motion to approve the FY 08 budget. Richard Derrick seconded the motion. The vote was unanimous.
Approval of Embarq Sponsorship Contract
Embarq will be committing to a 2-year sponsorship to provide Live Homework Help for all students in Henderson and a 24/7 Reference service, Ask a Librarian, to every Henderson Resident with a library card and PIN. The contract specifies $150,000 of sponsorship over a two-year period. The document specifies the contractual responsibilities of both Embarq and Henderson Libraries. The contract also states that Embarq has the first option to pick up the contract when the contract period ends. The contract has been reviewed by both Embarq and Henderson Libraries’ attorneys. John Simmons asked if the cost to implement the program is included. Tom Fay said yes, any additions not specified in the contract would be extra. Jacob Snow made a motion to approve the Embarq Sponsorship Contract. John Simmons seconded the motion. The vote was unanimous.
Discussion and possible Board action regarding Coffee Shop
Tom Fay said this item is for discussion only. Jim Cerrone and his wife have made application to purchase the coffee shop for $50,000 through a real estate broker. A business plan has been provided and may be modified. The primary applicant has been a Las Vegas resident for 45+ years and is a graduate of the original Las Vegas High School, with some food and beverage experience. This will be considered for a 2-year lease. John Simmons asked how long the previous owners were in business. Tom Fay said the lease was approved in August of 2006: approximately nine months. The applicants are undergoing the background check process and this may be an action item in June or July. John Simmons asked for clarification on Exhibit “B”, the inventory list, which is missing from the packet. Tom Fay said he will obtain it and send to the Board.
Old Business
Discussion regarding 2007 Legislative Session.
Tom Fay said Henderson Libraries has been very fortunate to have the collection money placed in the base budget without any cuts. There are some technical issues that need resolved but both the senate and assembly approved the measure. Now libraries in the state have the opportunity to focus on other requests such as construction and new buildings, whereas most past energies were focused on getting the collection money funded.
The database funding is still in the education budget and is untouched.
A remaining item still on the table that may impact Henderson Libraries is the repurposing of motor vehicle taxes. Jacob Snow said Henderson Libraries probably doesn’t have anything to worry about due to revenue diversion from sales tax or live entertainment tax, such as in the Governor’s proposal: that is dead. The government services tax is still in play, but will be a new source of revenue, not a diversion of funds.
The North Las Vegas Consolidate Tax issue died in committee. John Simmons asked if Renny Ashleman was still representing Henderson Libraries. Tom Fay responded, yes, in conjunction with Nevada Libraries Association lobbyist, Bob Crowell.
Discussion and possible Board Action regarding possible change in provider of long-term and short-term disability insurance
At the last Board meeting the Board approved MetLife as a new long-term and short-term disability insurance provider. Debbie Englund explained that before the contract with MetLife was executed it came to her attention that the travel assistance was not included in the quote, as previously believed. MetLife was given the opportunity to correct the oversight and did not. Mutual of Omaha, originally the lowest bidder, came back and added the travel assistance insurance to their quote. Debbie Englund recommended the Board approve the contract with Mutual of Omaha. John Simmons made a motion to approve the contract with Mutual of Omaha as Henderson Libraries’ provider of long-term and short-term disability insurance. Todd Hauge seconded the motion. The vote was unanimous.
Announcements
Tom Fay presented the CAFR [Comprehensive Annual Financial Report] award to the Board. This is the seventh consecutive award received by Debbie Englund and Veka Rehman of the Finance Department. Tom Fay announced that Kristy Price is leaving Henderson Libraries to spend more time with her family and do some work at home. Tom Fay thanked Kristy Price for her passion and commitment to the Henderson Libraries. Colleen Bell presented Kristy Price with a plaque and the Board’s appreciation. Kristy Price said working at Henderson Libraries has been a pleasure and the decision to leave was difficult. Tom Fay said there will be a strategic review process for the post-Green Valley time period at the end of September or first of October. The meeting will be a 3 to 4 hour meeting and will include lunch. There will be information sent out soon for calendaring purposes. Colleen Bell invited everyone to stay and have breakfast in honor of Tom Fay’s 40th birthday. The next Board meeting will be held on June 21, 2007 at the Paseo Verde Library, 280 S. Green Valley Parkway, Henderson, Nevada.
Public Comment
Note: Pursuant to Nevada’s Open Meeting Law, action may not be taken on matters presented during this period until included on a future agenda as an action item.
Adjournment
The meeting adjourned at 8:28 a.m
Pursuant to NRS 241.020, written notice of the meeting of Henderson District Public Libraries’ Board of Trustees was posted by Friday, May 11, 2007, at least three (3) business days before the meeting, including in the notice the time, place, location and agenda of the meeting. Details of the agenda may be obtained by calling 492-6584.
Posted at Paseo Verde Library, James I. Gibson Library, Lydia Malcolm Library, Pittman Library, City of Henderson-City Clerk’s Office, and the HDPL website.