(Approved July 19, 2007)
06-21-2007
7:48 a.m.
Paseo Verde Library
Call to Order
Chair Colleen Bell called the meeting to order at 7:48 a.m.
Roll Call
Board Members Present:
Colleen Bell, Richard Derrick, Todd Hauge, Herb HunterBoard Members Absent:
Robyn Carr, John Simmons, Jacob SnowStaff Present:
Debbie Englund, Dennis Espero, Tom Fay, George Greicar, Florica Hagendorn, Sean Hill, Betsy Johnson, Janet Mastalir, Michelle Mazzanti, Lynn Miller, Laurie Orton and Evelyn Walkowicz. Staff Present via video-conferencing Gibson Library: Mae Giaimo.Approval of Agenda
Tom Fay indicated Old Business #2 will be a discussion item only. Todd Hauge made a motion to approve the agenda, as amended. Herb Hunter seconded the motion. The vote was unanimous.
Approval of Minutes
Todd Hauge made a motion to approve the minutes. Herb Hunter seconded the motion. The vote was unanimous.
Review of Paid Invoices
The paid invoices were accepted without comment.
Director's Report
Circulation Report: June 11th marked Henderson Libraries’ 1,000,000th checkout of the fiscal year. Tom Fay said final circulation figures will be available at the July Board meeting. The Henderson Home News contained an article about the circulation milestone. Cake and commemorative pencils were made available in all libraries to celebrate. Janet Mastalir, Manager of the Paseo Verde Library, received a letter, from a patron, thanking the library for letting patrons share in the celebration.
The Summer Reading Program kick off was on June 9th. All events were well attended district-wide.
Self Check is surpassing expectations. Approximately 35% of checkouts have been completed with the self-check machines during the first month. Henderson Libraries’ goal is to reach 75% next year. When Green Valley comes on board, all services will be impacted; checkouts will grow to over 1.5 million. The self check machines will be a critical service component as Henderson Libraries grows.
A packet of press clippings, from May 2007 to present, was distributed to the board.
Imagine Marketing of Nevada has been retained as Henderson Libraries’ marketing team for the next year.
An artwork for the courier vehicle wrap was distributed. The wrap will be provided due to a sponsorship of Live Homework Help and Ask a Librarian by EMBARQ which was approved at last month’s Board meeting. Online tutoring for 260,000 students will be available as part of the Answers 24/7 program. Information has been sent to the school district and the program should be functional by July 1st.
Library Tree Lane sponsorship packets were provided to the Board. Library Tree Lane’s goal for 2007 is to raise $20,000 directed to the opening day collection of books for the Green Valley Library. Key dates for the Library Tree Lane 2007 events are listed in the packet. The Board was requested to make note of the dates and share the sponsorship packet with community contacts or potential volunteers.
New Business
Discussion and possible Board action regarding Election of Fiscal year 2008 Officers
Tom Fay read Board nominations for fiscal year 2008 officers from May’s Board meeting: Colleen Bell was nominated for Chair; Herb Hunter was nominated for Vice Chair; John Simmons was nominated for Secretary. Todd Hauge made a motion to elect Colleen Bell as Chair, Herb Hunter as Vice Chair and John Simmons as Secretary. Richard Derrick seconded the motion. The vote was unanimous.
Discussion and possible Board action regarding Interlocal Agreement with City of Henderson
Tom Fay explained there are two parts to this item: Resolution number 2007-01 and an Interlocal Cooperative Agreement between Henderson District Public Libraries and the City of Henderson.
Tom Fay said that the nature of the library district’s partnership with the City of Henderson has been undergoing some changes and the scope of work on various projects have become more involved over the last few years. Andrew Urban, Senior Assistant City Attorney, of the City of Henderson and Tom Fay reviewed the previous Interlocal Agreement and addendums: The previous agreement was an 8 page hodge-podge of little pieces, some of which no longer applied. The new Interlocal Agreement is more of a foundation, allowing the City to put 2 people on Henderson Libraries’ Board and locking in certain components, i.e., Gibson landscaping, fiscal planning and analysis and the sharing of planning documents. The foundation provides that the City of Henderson and Henderson Libraries will cooperate and work together in the future. In the future, Interlocal Contracts will be issued between Henderson Libraries and individual departments of the city, i.e., Parks and Recreation Department. An example would be a joint project depository library in the new Senior Center. Henderson Libraries will possibly be responsible for 1,600 square feet, maintain the computers, provide and rotate the collection. The City of Henderson will provide the space, furniture and some of the staffing.
This simple foundation of this Interlocal Agreement allows for more sophisticated long-term Interlocal Contracts. The depository collection in the Senior Center will be a good model for future projects with the City of Henderson. When working with different departments within the City of Henderson, a separate Interlocal Contract will be executed, outlining the scope of work for each entity.
Todd Hauge asked why the term of the agreement was for six years. Tom Fay explained the City of Henderson generally chooses three or six years as term limits. Additionally, there is a six-month out clause; most Interlocal agreements between governmental agencies are easy to terminate as long as both parties agree.
Herb Hunter made a motion to approve Resolution No. 2007-01, A Resolution of the Board of Trustees of the Henderson District Public Libraries, regarding an Interlocal Cooperative Agreement with the City of Henderson, Nevada. Richard Derrick seconded the motion. The vote was unanimous.
A correction was noted Interlocal Cooperative Agreement, on Page 2, Article 5, the 1st line should refer to Article 4. Todd Hauge made a motion to approve the Interlocal Cooperative Agreement between the City of Henderson and the Henderson District Public Libraries, as amended. Herb Hunter seconded the motion. The vote was unanimous.
Old Business
Discussion regarding 2007 Legislature.
Generally, libraries fared well in this legislative session and did not see the impact from the transportation issues.
$1.2 million for collections was placed in the base budget. Paperwork to request the funds will be processed as soon as funding is available to avoid any possible tax reversions.
Database funds were secured in the education budget. $500,000 will focus on support for K-12 databases over two years. This amount is less than previous years but may be able to be recouped through LSTA funding.
Richard Derrick commented that the 2007 legislative session was challenging in general and Henderson Libraries should be congratulated on its efforts.
Discussion and possible Board action regarding Paseo Verde Coffee Shop
The applicants who are in the process of qualifying to purchase the coffee shop are undergoing background checks. The first report came back satisfactorily from the Nevada Highway Patrol. When the federal report is received, a special board meeting will be scheduled to approve the new owner and lease to facilitate the reopening of the coffee shop.
Announcements
Colleen Bell will be out of town for the next Board meeting, which will be held on July 19, 2007 at the Paseo Verde Library, 280 S. Green Valley Parkway, Henderson, Nevada.
Public Comment
Note: Pursuant to Nevada’s Open Meeting Law, action may not be taken on matters presented during this period until included on a future agenda as an action item.
Adjournment
The meeting was adjourned at 8:15 a.m.
Pursuant to NRS 241.020, written notice of the meeting of Henderson District Public Libraries’ Board of Trustees was posted by Friday, June 15, 2007, at least three (3) business days before the meeting, including in the notice the time, place, location and agenda of the meeting. Details of the agenda may be obtained by calling 492-6584.
Posted at Paseo Verde Library, James I. Gibson Library, Lydia Malcolm Library, Pittman Library, City of Henderson-City Clerk’s Office, and the HDPL website.