(Approved October 19, 2006)
09-21-2006
7:45 a.m.
Paseo Verde Library
Call to Order
The meeting was called to order at 7:53 a.m. by Chair Colleen Bell.
Roll Call
Board Members Present:
Colleen Bell, Robyn Carr, Richard Derrick, Todd Hauge, Herb Hunter and Jacob SnowStaff Present:
Barbara Bloom, Debbie Englund, Tom Fay, Orin Fielding, George Greicar, Sean Hill, Gayle Hornaday, Betsy Johnson, Marjorie Kern, Michelle Mazzanti, Laurie Orton, Kristy Price, Viveca Rehman and Evelyn WalkowiczOthers Present:
Mae GiaimoApproval of Agenda
Herb Hunter made a motion to approve the agenda as written. Richard Derrick seconded the motion. The vote was unanimous.
Approval of Minutes
Todd Hauge made a motion to approve the minutes as written. Herb Hunter seconded the motion. The vote was unanimous.
Review of Paid Invoices
The paid invoices were accepted without comment.
Director's Report
Security Report: There was a break-in at the Pittman Library last month at 2:30 a.m. Nothing was taken, although attempts were made to steal a computer. The computer was secured with special cabling that thwarted their efforts. The door was broken and shattered. The motion detector was set off within three minutes. The city has replaced the door and is getting a quote on a mesh product that allows light to come in, but not rocks. Pricing will be presented to the board.
Circulation Report: Gayle Hornaday said circulation is up 6% over last year. There is a new category, Remote, to track bookmobile transactions. The bookmobile has regular stops and new library cards are being issued. Tom Fay commented that every month has been a record circulation month. Herb Hunter asked why the report doesn’t show new library cards issued by Remote. Evelyn Walkowicz explained that cards were issued manually and staff often uses their library log-in, so the number of Remote cards issued will need to be done by hand. This information will be given in a quarterly report.
Tom Fay highlighted pending author visits to the library. The Aspiring Young Author Conference will highlight four authors and an editor. HDPL is partnering with the City of Henderson and the event will take place at the Henderson Convention Center. One hundred and fifty fourth to eighth grade students will attend.
Today, Kristy Price is picking up Laura Numeroff, author of "If You Give a Mouse a Cookie," from the airport. The Apple Event featuring Laura Numeroff will be at the Pavilion this Saturday. Ms. Numeroff will make a presentation to a Basic High School journalism group and address a group of school-age children on Friday.
Marc Brown, author of the popular “Arthur” children’s books, will be at the Pavilion on October 7 th as part of the Carr Chat series. Other authors coming soon include Lolly Winston, Richard Paul Evans, Debbie Macomber and Chef Rocky Fino. Robyn Carr added that Roy Purcell will be a Carr Chat guest on September 28th.
Tom Fay said Library Tree Lane is coming soon. Event kick off will be November 17 th. A social-style Carr Chat will be held at the Henderson Convention Center on November 18 th. This is another program with community partner, City of Henderson.
Kristy Price said that a Storytelling Festival will take place on October 28 th, the same day as the Aspiring Young Author Conference. The festival will be held at the Pavilion and is being funded by the city. HDPL will provide the expertise and planning. Two professional storytellers will be performing as well as local talent.
New Business
Discussion and possible Board action regarding FY 2006 Budget Amendments.
Tom Fay referred to the summary hand-out sheet and explained that the amendments are changes and transfers to different line items during the last fiscal year. Richard Derrick made a motion to approve the FY2006 Budget Amendments. Herb Hunter seconded the motion. The vote was unanimous.
Discussion regarding Library District naming policy.
The HDPL Public Space Naming Policy was distributed to Board. Tom Fay said that possibilities are being explored to get considerable donations to fund the move into the Green Valley Library. The goal is to raise two million dollars for this purpose. Naming opportunities are one possibility being considered and the Board needs to agree on a policy.
Tom Fay referred to the last page of the policy listing suggested naming locations and existing named spaces. Robyn Carr asked why Paseo Verde Library isn’t listed as a suggested naming location. Tom Fay said Paseo Verde Library has been an established and recognized name for a while now. Changing Paseo Verde Library’s name might be considered if a big donor came along.
Page two of the proposed policy identifies naming options and categories: Honorary Naming and Philanthropic Naming. The Board must identify the criteria used for these categories. Such as, under Philanthropic Naming, what is the donation amount HDPL would consider? Does the number change over time? Donations will be made to Henderson Community Foundation (HCF) fund requesting the naming. The Board’s policy will provide guidelines to HCF.
Tom Fay asked to Board to please read, consider the proposed policy and e-mail questions to him. The policy will be brought back at the November Board Meeting where the questions can be addressed.
Todd Hauge asked if HDPL has a current naming policy. Tom Fay responded that the current policy states HDPL doesn’t name anything after people, with the caveat of possible consideration in exchange for a sizeable donation. Herb Hunter asked what if the donor hasn’t done anything for HDPL but wants to make a large donation of money. Tom Fay explained that would be a philanthropic donation. Ultimately, naming a library after a person will be the board’s decision. Even honorary naming can have repercussions when named individual does something less than honorable. Considerations include: If a full name is used, must the person be deceased? A Surname could be used. Todd Hauge asked if this policy in place at other organizations. Tom Fay responded yes, Kristy Price compiled information from a variety of different organizations.
Tom Fay said the challenge of designating a naming policy is in trying to keep realistic in an environment where change is the norm. Jacob Snow said the Region Transportation Commission’s naming policy is all ad-hoc.
Kristy Price added there are considerations for turning down a donation from an inappropriate donor. The Board needs to set guidelines. Jacob Snow said the naming policy is a good idea and a great way to raise two million dollars. Tom Fay added that, as was discussed during strategic planning, development is the biggest effort to be made in the next decade. Tax increases can’t be counted on.
This item will be on November Board Meeting agenda.
Old Business
Discussion and possible Board action regarding the approval of a petition policy.
Tom Fay explained changes to the policy since it was first brought before the board. A parking lot/impeding traffic clause has been added. HDPL’s concern is the First Amendment rights involved. One right may not trample over another, i.e., petitioners blocking doors and impeding ingress and egress of patrons. The petition policy also ties back to the patron conduct policy. HDPL’s attorney said that, with or without the policy, a lawsuit can be filed and suggested that wording should be changed to read violators of the policy must move instead of agree to move. It was noted that the change had not been made in the draft before the Board. Under the second to the last bullet it was agreed to strike “agree to move” and change to “must move”. Jacob Snow made a motion to approve the petition policy as amended. Todd Hauge seconded the motion. The vote was unanimous.
Announcements
The next Board meeting will be held on October 19, 2006 at the Paseo Verde Library, 280 S. Green Valley Parkway, Henderson, NV. Herb Hunter will be out of town.
Public Comment
Note: Pursuant to Nevada’s Open Meeting Law, action may not be taken on matters presented during this period until included on a future agenda as an action item.
Adjournment
The meeting was adjourned at 8:23 a.m.
Pursuant to NRS 241.020, written notice of the meeting of Henderson District Public Libraries’ Board of Trustees was posted by Friday, September 15, 2006, at least three (3) business days before the meeting, including in the notice the time, place, location and agenda of the meeting. Details of the agenda may be obtained by calling 492-6584.
Posted at Paseo Verde Library, James I. Gibson Library, Lydia Malcolm Library, Pittman Library, City of Henderson-City Clerk’s Office, and the HDPL website.